1. Data Controller
The data controller responsible for personal data collected through this website is:
"MP CARS" Mateusz Prִ™dki
Ulica Galowska 3, Szaniec
Busko-Zdrֳ³j, 28-100
ֵwiִ™tokrzyskie, Poland
Email: info@kotlerassociates.com
Phone: +48 694 023 959
2. What Personal Data We Collect
We may collect the following categories of personal data:
- Contact data: Name, email address, and telephone number when you submit an enquiry through our contact form or contact us directly.
- Communication data: The content of enquiries and correspondence you submit to us.
- Usage data: Technical information including IP address, browser type and version, time zone, browser plug-in types, operating system, and information about how you navigate this website. This data is collected automatically by our hosting infrastructure and is processed in aggregate form for security and operational purposes.
We do not collect sensitive personal data (as defined under Article 9 of the GDPR) and do not use cookies for tracking, advertising, or analytics beyond standard server access logs.
3. Legal Basis for Processing
We process personal data on the following legal bases under the GDPR:
- Article 6(1)(b) ג€” Contractual necessity: Processing your contact details to respond to enquiries and provide the consultancy services you have requested.
- Article 6(1)(f) ג€” Legitimate interests: Processing server access logs to maintain the security and performance of our website. Our legitimate interest is ensuring the website operates correctly and is protected against misuse.
- Article 6(1)(c) ג€” Legal obligation: Retaining records where required by applicable law, including Polish tax and commercial legislation.
4. How We Use Your Data
We use the personal data we collect to:
- Respond to your enquiries and provide automotive consultancy services.
- Maintain the security and performance of this website.
- Comply with applicable legal and regulatory obligations.
We do not use your personal data for automated decision-making or profiling. We do not use your data for marketing purposes without your explicit consent.
5. Data Sharing and Disclosure
We do not sell, rent, or trade your personal data with third parties. We may share personal data with:
- Service providers: Third parties who assist us in operating this website (such as our web hosting provider), under data processing agreements that require them to maintain appropriate data protection standards.
- Legal authorities: Where we are required to do so by applicable law, court order, or legal process.
Any third-party processors we engage are contractually bound to process personal data only on our documented instructions and in accordance with Article 28 of the GDPR.
6. International Data Transfers
This website is hosted on servers located in the European Union. Where any personal data is transferred outside the European Economic Area, we ensure appropriate safeguards are in place in accordance with Chapter V of the GDPR, including standard contractual clauses or transfers to countries with an adequacy decision from the European Commission.
7. Retention Periods
We retain personal data only for as long as necessary for the purpose for which it was collected:
- Enquiry and correspondence data: retained for two years from the date of last contact, unless a longer retention period is required by law or for the performance of a contract.
- Server access log data: retained for a maximum of 12 months for security purposes.
- Accounting and commercial records: retained for five years in accordance with Polish commercial law (Ustawa o rachunkowoֵ›ci).
8. Your Rights Under GDPR
As a data subject under the GDPR, you have the following rights:
- Right of access (Art. 15): The right to obtain confirmation of whether we process your personal data and to receive a copy.
- Right to rectification (Art. 16): The right to have inaccurate personal data corrected.
- Right to erasure (Art. 17): The right to have your personal data deleted where it is no longer necessary for the purpose for which it was collected, or where you withdraw consent (where consent is the legal basis).
- Right to restriction of processing (Art. 18): The right to request that we restrict processing of your data in certain circumstances.
- Right to data portability (Art. 20): The right to receive your personal data in a structured, commonly used, machine-readable format.
- Right to object (Art. 21): The right to object to processing based on legitimate interests.
- Right to lodge a complaint: You have the right to lodge a complaint with the Polish data protection supervisory authority: Urzִ…d Ochrony Danych Osobowych (UODO), ul. Stawki 2, 00-193 Warsaw, Poland.
To exercise any of these rights, please contact us at info@kotlerassociates.com. We will respond within 30 days of receiving your request, as required by Article 12 of the GDPR.
9. Data Security
We implement appropriate technical and organisational measures to protect personal data against unauthorised access, disclosure, alteration, or destruction. These measures include secure server configurations, access controls, and regular security reviews. While we take reasonable steps to protect your data, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.
10. Children's Privacy
This website is not directed at children under the age of 16, and we do not knowingly collect personal data from children. If you believe that a child under 16 has submitted personal data through this website, please contact us immediately and we will take steps to delete that data.
11. Links to Third-Party Websites
This website may contain links to third-party websites. We are not responsible for the privacy practices of those websites and recommend reviewing their respective privacy policies before providing any personal data to them.
12. Updates to This Policy
We may update this Privacy Policy from time to time to reflect changes in applicable law, our data processing practices, or other operational requirements. When we make material changes, we will update the "last updated" date at the top of this page. We encourage you to review this policy periodically.
13. Contact
For any questions or concerns regarding this Privacy Policy or our data processing practices, please contact us:
"MP CARS" Mateusz Prִ™dki
Ulica Galowska 3, Szaniec, Busko-Zdrֳ³j, 28-100, Poland
Email: info@kotlerassociates.com
Phone: +48 694 023 959